Free Work Zone Setup Checklist for Contractors

Posted 2025-06-13

Free Work Zone Setup Checklist for Contractors

Setting up a work zone isn’t just about dropping cones and hoping for the best. A well-organized, compliant setup protects your crew, keeps the public safe, and helps you avoid costly citations or shutdowns.

Whether you’re doing utility work, paving, lane closures, or sidewalk repairs, this free work zone setup checklist will help you get it right every time.

Why Use a Checklist?

Work zones can feel routine but small mistakes lead to big problems:

  • Confusing signage
  • Unsafe pedestrian access
  • Missing equipment
  • Failed inspections
  • Liability if someone gets hurt

This checklist helps your crew follow MUTCD guidelines and meet local DOT or municipal requirements without overthinking it.

Work Zone Setup Checklist

BEFORE YOU ARRIVE ON SITE:

  • ☐ Review the approved Maintenance of Traffic (MOT) plan
  • ☐ Confirm permits have been pulled and are accessible
  • ☐ Check your traffic control equipment quantities to make sure you have what you need
  • ☐ Confirm crew has required PPE

AT THE START OF THE SHIFT:

  • ☐ Walk the site with the crew to review the day’s work area
  • ☐ Place advance warning signs at correct spacing based on speed limit
  • ☐ Position arrow boards (if required) and turn them on
  • ☐ Measure out proper taper lengths based on MUTCD guidelines
  • ☐ Install channelizing devices (cones, barrels) with even spacing and visibility
  • ☐ If pedestrians are affected:
    • ☐ Provide ADA-compliant detour or routing
    • ☐ Use Type III barricades, fencing, or barriers as needed
    • ☐ Add signs like “Sidewalk Closed” or “Pedestrian Detour”
  • ☐ Position flaggers with proper sight distance, radios, and STOP/SLOW paddles
  • ☐ Check for proper lighting if working at dawn/dusk/night
  • ☐ Inspect the job by driving through it as if you were an everyday motorist.

DURING THE JOB:

  • ☐ Regularly check cones/barrels haven't been knocked over or moved
  • ☐ Watch for driver confusion, unsafe behaviors, and close calls
  • ☐ Keep communication open between flaggers and crew
  • ☐ Adjust setup if conditions change (e.g., expanded work area, lane shifts)

AT END OF DAY / SHIFT:

  • ☐ Remove or cover signs that are no longer relevant
  • ☐ Collect equipment or secure it for overnight
  • ☐ Reset pedestrian paths if walkways are reopened
  • ☐ Report any incidents or near-misses
  • ☐ Debrief team for any lessons learned

Bonus Tip: Use This With a Plan

This checklist keeps your crew aligned but it works best when paired with a site-specific maintenance of traffic plan. Not sure if your job needs one? Read our guide:

Do I Need a Traffic Control Plan?

Stay Safe, Stay Compliant

Smart setups save time, reduce headaches, and help everyone get home safely. If you need help with a plan, equipment, or setup for your next project, reach out today we’ve got your back.

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